Practical information

Oral presentations guidelines

Durations of oral presentation are:

  • 40 minutes for plenary lectures
  • 30 minutes for key lectures
  • 20 minutes for invited lectures
  • 15 minutes for regular lectures

all followed by 5 minutes for questions and answers.


Audio Visual Package: Beamer for LCD projection on screen, headset and microphone are available in all rooms.

Authors are required to provide their own laptops, any power cords and any proprietary cords (adaptors).  Also, your presentation should be backed up on a USB flash drive in case of unforeseen compatibility issues.  

Adaptors HDMI and VGA adaptors are available in each room


Your cooperation is appreciated in keeping the meeting on schedule for the benefit of all attendees

Authors must be prepared before presenting to allow fast and easy transition from one talk to another to avoid unnecessary delay between presentations.  All talks are limited to the amount of time listed in the program which includes setup time to connect laptops.


Speaker Ready Room: In order to be prepared for your presentation, a Speaker Ready Room is provided to help presenting authors give a smooth and trouble-free presentation. Testing your presentation in the Speaker Ready Room will minimize potential equipment compatibility issues.   

If you do not use the Speaker Ready room in advance, please test your presentation no later than the “break” immediately preceding your scheduled presentation. The break is defined as:  the time before the first morning talk, during coffee and lunch breaks.  Note:  Only one presenter at a time can be connected to the LCD projector. 



Poster will have a maximum size A0 (1189 mm * 841 mm)  and must be vertically oriented.

Attendees can put up their poster in the morning before the formal presentations.

Please remove your poster the same day.

We expect authors to be present at their posters for discussion with attendees during the session.





Citizen having passports from certain countries need a visa to enter Belgium.  Please check with your local Belgian Consulate or Embassy for details regarding visa and entry requirements. If you need any assistance to obtain your visa, please contact us as soon as possible (indicate your address, date and place of birth, your passport number and date of expiration and the title of your abstract)

By email:



All letters of invitation will be sent by airmail and by PDF e-mail attachment.

Because the application for a visa can be a lengthy process, we recommend that you start your visa application process as soon as you have been notified that your contribution has been accepted. We also recommend that you secure your travel visa before registering for the symposium.


Photo policy

  • Attendees or exhibitors are encouraged to network and enjoy the meeting experience. As such, capturing memories of casual meeting activities and networking is permitted with the permission of those being prominently photographed.
  •  Photographing formal meeting presentations, posters, or displays is forbidden without formal permission of the presenting author.
  • No electronical recording or broadcasting of the ISIEM symposium is allowed. Unauthorized recording (audio, video, etc.)., without the express written consent of the organizing committee is strictly prohibited.

ISIEM symposium attendance implies your consent to be photographed for use on the website or news publications for academic-educational publicity.


Badge Policy

All persons wishing to present their research and/or attend the symposium sessions or evening events are required to register and must wear their meeting badges at all times. Anyone not wearing a badge will be asked to leave the event rooms immediately